- #Indesign data merge multiple records not working how to
- #Indesign data merge multiple records not working pdf
- #Indesign data merge multiple records not working windows
The script was run while a document with no Data Merge fields was open. Fonts are missing in the main InDesign file. The script was run while a blank document was open. This does NOT prevent overset text during the merge. There are known issues when using the Data Merge feature with overset text present in the main file. Overset text was present in the main InDesign file. No files were open when the script was run. Warnings that may appear There are instances where the script will display warnings. The _warning folder may contain these sub-folders:ĭuplicates missing images logs overset text logs Warnings folder If a Data Merge has issues such as missing images, overset text or duplicate filenames, a warning folder will be created that contains a summary file of the warnings, and individual logs of the affected records. This doesn’t affect foreign language characters e.g. è ç ë ö ø ß Š Characters that will be replaced with underscores are: example, a possible filename John O’Grady becomes John O_Grady. This ensures the filenames are safe for use in the operating system and over the internet. The results folder This folder contains the uniquely-named PDFs from the example.īecause the data within the database can contain characters that cannot be used for filenames, the script replaces these characters with underscores. If the script runs to completion with no issues, the following confirmation will appear. The script will now begin exporting the PDFs. Then click Surname from the left column and click add. Select First name from the left column and then click add.
#Indesign data merge multiple records not working pdf
Select the PDF radio button from the Export to option. Select an appropriate folder from the Save files to option. This example will create PDFs of all of the business cards with filenames based on both the First name and Surname fields. When ready, click OK, or click Cancel to exit.įor example This example features business cards with four fields that are used: The default values select the complete record range. Fields can be removed from the right hand column using the remove button, and field positions can be moved using the up and down buttons.
Select the fields to use for the filenames.įrom here, select the field names to be used as filenames from the left hand column, and add them using the add button. If exporting to PDF, make sure to select a PDF Export Setting from the Select a PDF Export Preset dropdown field. Select the export format – PDF or InDesign. The script will save all files into a new folder called results within the folder that was selected. Select a location for the files to be saved to. An alert may appear indicating that the file is being saved. Navigate to the Scripts Palette and locate the script.ĭouble-click on the script to begin. See the script in action Head over to the Colecandoo Youtube™ channel to watch the script in action, along with other Data Merge and InDesign content that you may find useful.Ĭreate (or open) the Adobe InDesign file containing an appropriate text file in the Data Merge palette. Instead, use fonts that are available to the entire operating system They can be applied to the regular pages.ĭO NOT rely solely on a Document fonts folder.
#Indesign data merge multiple records not working how to
This includes how to place not only text, but variable images or QR codes in a Data Merge how to remove blank lines if empty, etc.įield placeholders don’t have to be applied to the master pages. Users should have a basic understanding of how to use Adobe InDesign, as well as the Data Merge feature. That is, the script will not work as intended with Data Merge files prepared using the multiple records per page. This works using single record per page export only. The script has now been installed into this folder. Return to Adobe InDesign and unfold the User folder in the Scripts Palette. From here, drag and drop the downloaded script into the User folder.
#Indesign data merge multiple records not working windows
This will open the User folder either in Finder or Windows Explorer. Once the Scripts Palette is open, right-click (or control-click) the User folder and select the prompt Reveal in Finder (Mac OS) or Reveal in Explorer (Windows). (found under the Window menu, then Utilities, then Scripts). Installation Once the file has been downloaded, launch Adobe InDesign and open the scripts palette. V1.27 © Colin Flashman Colecandoo, 2017 Da Select one record, a range, or all records in a database Warns for duplicate filenames, missing images or overset text Uses information from database to create the filenames